Finance

Capital Expenditure Policy

A capital item is defined as an individual asset or group of assets greater than $5,000 that has an estimated useful life greater than three years resulting in a future economic benefit. Examples include a vehicle or a group of chairs. A capital item is usually a onetime purchase. Any questions regarding the Capital Expenditure Policy or should be directed to Joe Firley (315-361-8189) in the Budget Department.

Capital Procedures Forms

In accordance with the Capital Expenditures Policy for the Oneida Indian Nation, please find below the set of forms that are required for the procurement of capital items. Forms can be saved to your PC and completed digitally; or the form can be printed and complete by hand.

• Capital Authorization Form - Complete for every capital request (Download XLS or PDF)
• Capital Return On Investment Form - For projects justified by a return on investment, complete his with your capital request (Download XLS or PDF)

Courier Information

The couriers make stops at all of our offsite locations and the post office one to two times a day. At the resort, the courier leaves each morning by 6:30 am for YBR & DCP then back to the Casino. They then leave by 8:00 am for the remainder of the run & again at 12:30 pm (no YBR this time) for the afternoon run. The two couriers based out of Dream Catcher Plaza leave by 8:30 am and 12:30 pm each day. On Fridays, one of the DCP couriers will complete an afternoon run to YBR. All couriers will accommodate any special hand delivery requests (they can be left in the mailroom at the resort; they just need to be clearly flagged as a hand delivery). The couriers can be directly called with special requests if needed. If you need further assistance or have any questions, please contact Julie Dixon at 315-366-9382.

Cashier & Soft Count

Contact Information

Frequently Asked Questions

Q. Do you have gift cards and are they redeemable for cash?
A. Gift cards are sold at the main cashier, box office, retail outlets, and on the internet. Gift cards are not redeemable for cash and can only be used for amenities such as restaurants, showroom, bingo, spa, golf, and gas. Slot Vouchers can be purchased in person at the main cashier with cash only. These vouchers can be redeemed for cash or used in the slot machines for gaming purposes.

Q. What types of checks do you cash?
A. We typically cash payroll and personal checks with a valid driver's license and TS Rewards Card. Payroll checks must state payroll on the check or be accompanied by a paycheck stub showing hours worked and taxes withheld. To cash a personal check, you must establish an account. This includes a short check cashing application. A drivers license, TS Rewards Card, and second form of ID containing a signature, are required. First time check cashing is for $50. First time check cashing for hotel guests is from $50- $200. Only one check may be written until your account is established. NY State and Federal checks are considered based on play.

Q. What forms of ID do you accept?
A. Valid driver's license, Non Drivers ID, Military ID, Passport

Q. What options are there for obtaining cash?
A. The casino offers numerous ATM locations, as well as options for credit card cash advances. Valid ID is required for cash advances.

Q. Can chips be purchased at the cashier?
A. Chips can only be purchased at the poker cashier and from the gaming tables.

Accounts Payable

Contact Information

Lead A/P Assistants

A/P Assistants

Financial Services Supervisor

Forms

For questions about these forms or the process, please contact the Accounts Payable Manager at 366-9389.

• Petty Cash Reimbursement Form - If you require a petty cash reimbursement, you can complete the form, attach the corresponding receipts, and send inter-office to the Accounts Payable department (Download PDF).
• Payment Request Form - If a payment is needed for which no invoice exists, complete a Payment Request Form, secure approval via the Signature Policy, reference the correct account code, and send inter-office to the Accounts Payable department. If the invoice coincides with a purchase order, please reference the correct purchase order number and send inter-office to the Accounts Payable department for processing. If you are unsure if the invoice corresponds to a purchase order, you can look on the invoice to see if a purchase order number is referenced, or you can also contact the Supply Chain department (Download PDF).
• New / Change Vendor Request Form - Complete this form when new vendors are needed or when changes to existing vendors are needed (ex: change of address), and forward to Accounts Payable. This form allows us to better control the creation and maintenance of vendors as well as provide contact information if questions arise (Download PDF).
• Travel Expense Report & Mileage Forms - Please Note: Effective January 1, 2024, per the IRS, the mileage reimbursement rate will change to 67 cents per mile for miles driving when conducting Nation business. All reimbursements will be distributed in the biweekly payroll.. (Download XLSX).

Accounting & Reporting

Contact Information

Coupon Information

To request or void coupons please complete the appropriate Coupon Requisition Form and submit it to Brooke Ortlieb at 361-8643. The Excel file contains coupon requisition forms for Bingo, Food, Gaming, Gift/Dining Card, Golf, Group Sales, Hotel, and Void Request.

Financial Reporting

Significant information is available for financial reporting and analysis.

Budget

Contact Information

Budget Variance Responses

After reviewing the monthly financial statements available on the Budget 12 Sharepoint site, please respond to all individual line items where a budget variance exceeds the new threshold amount of $10,000 and 10%, using one of the forms below based on division.

Variance Forms

• Nation and Enterprise Monthly Budget Varience Response Form
• TSRC and Support Services Monthly Budget Varience Response Form

Responses should be made on the appropriate variance template based on division.

Each response must include the following in detail:

1. The budget assumptions for the period compared to the actual results for the period
2. The business explanation for the variance
3. The corrective action plan to be taken to correct any unfavorable variance
4. If the budget variance is permanent then project the year-end variance.

All responses should be emailed to Steve Becker, Senior Budget Analyst, and copy Tim Lillis, Director of Strategic Analysis and Joe Firley, Budget Manager. Any questions should be directed to Kevin Didio, Accounting Manager, at 315-361-7841.

Budget variance responses are not required for payroll adjustments, payroll processing, employee merit bonus, health insurance, pension expense, workers compensation, disability insurance, grant/contract revenue, nation tax revenue or allocations. Turning Stone & Support Services questions regarding purchasing activity (both issues out of the warehouse and purchase order receiving) should be directed to Beth Franklin, Resort Accounting Manager, at 315-361-7556.

Budget Training

• A training video and slideshow for completing the Budget Process can be found here.

Payroll

Hours of Operation

Payroll and the People and Culture team Monday through Friday, 8:30am to 5:00pm, at Dreamcatcher Plaza.

Contact Information

Frequently Asked Questions

Q: What do I do if I forget my badge and need to punch in?
A: Immediately inform your supervisor, who will manually enter your hours into the Kronos Timekeeper System.

Q: How can I find out how much PTO (Paid Time Off) I have remaining?
A: Your PTO balance is listed on your paystub. It shows the PTO that has been paid up to the current pay period.

Q: How can I find out what I am claiming on my taxes, and how can I change this if necessary?
A: Your tax claiming status if found on your paystub. If you need to change your taxes, the federal form (W4) and the state form (IT-2104) can be found below or in the People and Culture department. Completed forms can be submitted to the Payroll department at Dreamcatcher Plaza. Tax changes will generally take effect in the next paycheck.

Q: I have a question regarding a garnishment or child support, who do I speak with?
A. You can contact the Payroll team at 1-315-829-8925

Payroll Withholding Forms

• Federal Income Tax Withholding Form (W-4)
• Employee’s Withholding Allowance Certificate (IT-2104)

Links

• Skylight Paycard